Fire Safety Management Retainers Ireland
Retained Fire Safety Service - Ongoing Compliance - Annual FRA Review - Competent Person Service - PI Insured
Enquire About a Fire Safety Retainer
Contact Phoenix STS to discuss a fire safety management retainer tailored to your organisation's needs. Ongoing expert support from BEng qualified fire engineers.
Ongoing Fire Safety Management for Your Organisation
Phoenix STS provides retained fire safety management services for organisations that require ongoing, expert fire safety support. Our retainer packages deliver consistent, proactive fire safety management through regular site visits, annual fire risk assessment reviews, fire drill observation and reporting, training schedule management, and regulatory update briefings. A fire safety management retainer ensures your organisation always has access to a competent person for fire safety, as required by the Fire Services Acts. Rather than engaging consultants reactively, our retained service provides continuous compliance monitoring and improvement, reducing risk and ensuring you are always inspection-ready. Retainer packages are tailored to your organisation's size, complexity, and risk profile. Whether you require monthly, quarterly, or bespoke visit schedules, Phoenix STS delivers consistent, professional fire safety management.
Why You Need a Fire Safety Retainer
Competent Person Requirement
The Fire Services Acts require a competent person to manage fire safety. A retainer with Phoenix STS ensures you always have access to BEng qualified fire engineers for this critical role.
Continuous Compliance
Fire safety is not a one-off exercise. A retainer ensures ongoing monitoring, regular reviews, and continuous improvement of your fire safety management.
Regulatory Changes
Fire safety legislation and standards evolve regularly. Our retained service includes regulatory update briefings so your organisation stays current with all changes.
Inspection Readiness
Fire authorities can inspect without notice. Ongoing professional fire safety management ensures your premises, documentation, and procedures are always inspection-ready.
Cost Predictability
A retainer provides predictable, budgetable fire safety costs. No unexpected consultancy fees when issues arise - your fire safety support is included in the retainer.
Reduced Risk
Proactive fire safety management identifies and addresses issues before they become serious risks. A retainer delivers prevention rather than reaction.
What We Deliver
Comprehensive, ongoing fire safety management tailored to your needs.
Annual FRA Review
Annual review and update of your fire risk assessment to reflect any changes to your premises, occupancy, or operations and to maintain PAS 79-1 compliance.
Fire Drill Observation
Scheduled observation and formal reporting on fire drills, assessing evacuation times, warden performance, and occupant response. Recommendations for improvement provided.
Training Schedule Management
Management of your fire safety training programme including fire warden training, staff awareness sessions, and specialist training, ensuring all records are maintained.
Compliance Monitoring
Regular compliance audits covering fire doors, emergency lighting, fire alarm testing records, extinguisher servicing, and all other fire safety provisions.
Regulatory Updates
Briefings on changes to fire safety legislation, standards, and guidance relevant to your organisation, with guidance on implications and required actions.
Documentation Management
Maintenance and updating of all fire safety documentation including policies, procedures, logbooks, and training records.
Our Retainer Process
Initial Assessment
We conduct a comprehensive baseline assessment of your current fire safety arrangements, identifying strengths, gaps, and priorities for improvement.
Retainer Plan Development
We develop a tailored retainer plan specifying visit frequency, services included, deliverables, and timelines aligned with your organisation's needs.
Scheduled Visits
Regular site visits by our fire engineers to conduct audits, observe drills, deliver training, review documentation, and address any fire safety matters.
Reporting & Action Tracking
After each visit, we provide a detailed report with findings and track all outstanding actions to ensure continuous improvement.
Annual Review
A comprehensive annual review of your fire safety management, including updated FRA, training programme review, and forward planning for the coming year.
Initial Assessment
We conduct a comprehensive baseline assessment of your current fire safety arrangements, identifying strengths, gaps, and priorities for improvement.
Retainer Plan Development
We develop a tailored retainer plan specifying visit frequency, services included, deliverables, and timelines aligned with your organisation's needs.
Scheduled Visits
Regular site visits by our fire engineers to conduct audits, observe drills, deliver training, review documentation, and address any fire safety matters.
Reporting & Action Tracking
After each visit, we provide a detailed report with findings and track all outstanding actions to ensure continuous improvement.
Annual Review
A comprehensive annual review of your fire safety management, including updated FRA, training programme review, and forward planning for the coming year.
Fire Safety Management Legislation in Ireland
The Fire Services Acts 1981 and 2003 place a duty on persons having control over premises to take all reasonable measures to guard against fire and to ensure the safety of persons. This includes having competent persons to manage fire safety, maintaining fire safety systems, and keeping appropriate documentation.
The Safety, Health and Welfare at Work Act 2005 requires employers to identify hazards, assess risks, and implement appropriate control measures, including those related to fire safety. The Act requires employers to have access to competent persons for safety management.
Fire risk assessments should follow PAS 79-1:2020 (Fire Risk Assessment - Part 1: Premises other than Housing) methodology and be reviewed regularly. A retained fire safety service ensures your FRA is reviewed at least annually and updated whenever significant changes occur.
A fire safety management retainer with Phoenix STS provides the competent person service required by legislation, ensuring your organisation has ongoing access to qualified fire safety professionals who can advise, audit, and support your fire safety management.
All Phoenix STS retained services are covered by professional indemnity (PI) insurance, providing continuous professional protection for our retained clients.
Frequently Asked Questions
A fire safety management retainer is an ongoing service agreement where Phoenix STS provides regular, scheduled fire safety management support to your organisation. It includes periodic site visits, annual fire risk assessment reviews, fire drill observation, training management, compliance monitoring, and regulatory updates - all delivered by BEng qualified fire engineers.
Visit frequency is tailored to your needs and risk profile. Most clients opt for monthly or quarterly visits, though we also offer bespoke schedules. Higher-risk premises such as healthcare facilities typically benefit from monthly visits, while lower-risk commercial premises may be well served by quarterly visits.
A typical retainer includes annual fire risk assessment review, scheduled fire drill observation and reporting, fire safety compliance audits, training programme management, regulatory update briefings, documentation management, and ongoing telephone and email support between visits. Each retainer is tailored to your specific requirements.
Yes. All retainer clients have access to our fire engineers via telephone and email between scheduled visits for any fire safety queries, advice, or urgent matters. This is included in the retainer fee at no additional cost.
Retainer costs depend on the scope of services, visit frequency, number of premises, and complexity of your fire safety needs. We provide a detailed quotation following an initial assessment. Retainers typically offer significant savings compared to engaging consultancy services on an ad-hoc basis.
Yes. We provide multi-site retainer packages for organisations with premises across Ireland. We schedule visits efficiently across all locations and provide centralised reporting so management has a clear overview of fire safety compliance across the entire organisation.
A competent person for fire safety is someone with sufficient training, experience, knowledge, and other qualities to provide proper assistance in managing fire safety. The Fire Services Acts and the SHWW Act 2005 require access to competent persons. A retainer with Phoenix STS provides your organisation with access to BEng qualified fire engineers who fulfil this role.
Yes. Training programme management is a core element of our retainers. This includes scheduling and delivering fire warden training, fire safety awareness sessions, and any specialist training required. We maintain all training records as part of the service.
Yes. We understand that organisations want to experience the service before committing to a long-term arrangement. We offer an initial three-month or six-month retainer period, after which we review the arrangement and agree ongoing terms.
Phoenix STS provides fire safety management retainers to organisations across all 26 counties in Ireland. Our midlands base gives us efficient access to all parts of the country. Travel costs are included in the retainer fee.
Fire Safety Management Retainers Across Ireland
Phoenix STS provides fire safety management retainer services to organisations across all 26 counties in Ireland. From our midlands base, our BEng qualified fire engineers deliver regular, scheduled fire safety management support to single-site businesses and multi-site national operations alike.
Whether you are a nursing home group, a hotel chain, a manufacturing company, or a public body, Phoenix STS delivers consistent, professional fire safety management through our retained service. We provide a single point of contact for all your fire safety needs, with all travel costs included in the retainer fee.
Related Services
Fire Safety Consultancy
Comprehensive fire safety consultancy including risk assessments, evacuation planning, and compliance management.
Fire Risk Assessments
PAS 79-1:2020 compliant fire risk assessments by NFRAR-registered BEng fire engineers.
Fire Safety Policies
Bespoke fire safety policies and documentation tailored to your premises.
Evacuation Planning
Emergency evacuation procedures, fire drills, PEEPs, and fire warden training.
Start Your Fire Safety Retainer
Contact Phoenix STS today to discuss a fire safety management retainer for your organisation. Ongoing expert support from BEng qualified fire engineers.