TagEvac Evacuation System

Effective Emergency Evacuation Solutions for Modern Workplaces with the TagEvac System

In today’s workplaces – especially with hybrid working models – emergency evacuation planning is more critical and challenging than ever. Ensuring that everyone is safely evacuated and accounted for during a fire or other emergency is a matter of workplace safety and a legal requirement​. Hybrid work schedules have made it difficult to know who is on-site at any given time, complicating traditional roll-call methods. Without an effective plan, precious minutes can be lost trying to figure out who is present and whether all areas have been cleared. This is where an innovative tagging-based solution like TagEvac Evacuation System proves invaluable, offering a simple, effective way to manage evacuations that keeps your organisation safe and fire safety compliant.

What is the TagEvac Evacuation System?

‘Don’t make me think in an emergency!’ TagEvac has a wealth of experience simplifying evacuation by understanding the challenges involved and creating solutions that work, often within highly complex buildings. TagEvac uses the recognised and accepted methodology for ‘sweep’ evacuation and design solutions that align with your building’s specific evacuation needs. In an emergency, you get the information you need, where you need it, safely and quickly. Phoenix STS is the exclusive partner for TagEvac across Ireland.

Watch this video to see how…..

Evacuation Planning Challenges in Hybrid Workplaces

Workplaces with hybrid or flexible working arrangements face unique evacuation challenges. Fewer staff on-site and varying schedules mean you cannot always rely on headcounts from memory or outdated staff lists. Some common issues include:

• Unpredictable Attendance: On any given day, a portion of your team might work from home or off-site. This makes it hard to accurately determine who should be evacuated, often turning emergency headcounts into a nightmare for safety officers or fire safety managers​.
• Strain on Fire Wardens: With fewer people in the office, fewer designated Fire Wardens may be present to coordinate an evacuation. If a warden is absent or evacuation zones aren’t assigned, this can lead to gaps in coverage. Every second counts in an emergency, and any confusion can delay evacuation.
• Traditional Methods Fall Short: A manual roll call at the assembly point can be slow and unreliable when it is unclear who was present. Old paper-based sign-in sheets or improvised methods might compromise the safety and reliability of evacuation accountability​. In a hybrid setting, you need a more foolproof way to confirm the building is clear because assuming someone is absent could be a deadly mistake.

Effective evacuation planning means addressing these challenges head-on. Modern solutions must clarify who (and which areas) have been evacuated without wasting time. The TagEvac Evacuation System accomplishes this.

The TagEvac Evacuation System: A Simple, Effective Solution

TagEvac is an industry-leading emergency evacuation system designed to make evacuations safer, faster, and more accountable in any environment. It introduces a “sweep” evacuation approach using physical tags that revolutionises the management of evacuation status. Instead of relying on remembering names or checking off lists, the TagEvac Evacuation System focuses on clearing zones of a building and visibly confirming that clearance. Here’s how it works:

• Colour-Coded Tag Stations: Each designated area or floor in your building has a TagEvac station holding a uniquely coloured or labelled tag. During an evacuation, trained staff (Fire Wardens or sweep teams) move through their assigned zones, escort everyone out, and remove the tag from the station once that zone is clear​.
• Central Control Board: At the evacuation assembly point (or another control location), there is a central TagEvac control board with slots corresponding to each zone’s tag. As Fire Wardens evacuate their zones, they bring the tags and slot them into the board. This simple colour-coded tag system instantly shows which zones have been checked and cleared​. If any tag is missing from the board, it’s an immediate visual alert that a particular zone has not been reported clear.
• Immediate Accountability: Because each tag represents a zone, the system provides a clear overview of the entire premises at a glance. Emergency coordinators and first responders can see within seconds if any area is still unchecked. Fire & Rescue Services arriving on the scene can immediately identify any zones that were not confirmed clear and prioritise their search accordingly. This level of clarity and accountability is hard to achieve with a traditional roll call alone.

The brilliance of TagEvac is in its simplicity. It’s a simple mechanical system – no complex electronics, no dependence on power or network connectivity – which means it’s exceptionally reliable even under duress. The method is proven and trusted; it provides a “fast, simple and safe method to check” that all designated zones are clear during an evacuation​. Using TagEvac’s tagging approach, organisations can “do away with roll-call or other DIY solutions” that might otherwise slow the evacuation and potentially miss people​. Crucially, the TagEvac Evacuation System brings consistency and best-practice compliance to evacuation procedures. It offers a clear, step-by-step process for staff to follow during an emergency, which helps eliminate chaos. The system has been developed based on an established methodology recognised by fire safety professionals​– in other words, it aligns with what Fire & Rescue authorities expect to see in a well-managed evacuation. By standardising how evacuations are conducted, TagEvac also makes it easier to train your Fire Wardens and staff. Everyone knows their role and the tool (tag) they must use, resulting in smoother drills and real-life evacuations.

Key Benefits of the TagEvac Evacuation System

Adopting a tagging-based evacuation system like the TagEvac Evacuation System offers numerous benefits for accountability, compliance, and overall efficiency. Below are some of the key advantages and how they directly address modern workplace evacuation needs:

• Accountability and Clarity: TagEvac provides a clear, proven method of confirming that every part of a building is evacuated​. A Fire Warden must physically collect each zone’s tag, creating a tangible record that the area was checked. This ensures no zone is overlooked. At a glance, managers can account for the status of all areas, which is far more effective than shouting out names at an assembly point.
• Speed and Efficiency: With TagEvac, evacuation status reporting is nearly instantaneous. Fire Wardens don’t waste time fumbling with lists – once their tag is on the board, their area is done. This streamlined process can significantly reduce the time necessary to verify a complete building evacuation. Avoiding time-consuming roll calls eliminates delays; TagEvac “does away with roll-call” headaches​. In an emergency, these saved minutes can be lifesaving.
• Improved Compliance with Fire Safety Regulations: The TagEvac Evacuation System helps your organisation meet fire safety compliance obligations by introducing a consistent procedure that aligns with best practices. Regulatory guidance in the UK and Ireland requires employers to have clear evacuation plans​, and TagEvac’s structured approach demonstrates due diligence. It “brings consistency to emergency planning and training,” which helps pass fire safety audits and fulfil legal duties to keep people safe.
• Reliability (Low-Tech Durability): Because TagEvac is a simple tagging system without electronic gadgets that could fail, it’s highly reliable even in the chaos of a real emergency. There are no batteries to check or software to glitch – the tags and board are always ready to go. This low-tech approach means minimal maintenance and eliminates points of failure (an added benefit when planning for worst-case scenarios). The TagEvac Evacuation System custom solutions are described as “no-maintenance integrated solutions” for evacuation management​. You can trust that the system will work whenever it’s needed.
• Adaptable to Hybrid Workforces: Whether your workplace is operating at 100% capacity or with a skeleton crew on a given day, TagEvac still works effectively. The system doesn’t rely on knowing who is in – it relies on physically sweeping the areas. This makes it ideal for hybrid work environments because it accounts for all areas, not just people​. Even if staff schedules are staggered, if each zone is assigned to someone (or covered by a backup warden), you can be confident the building will be thoroughly checked. The method is flexible enough to handle partial evacuations or unusual work patterns without losing control of accountability.
• Scalable and Future-Proof: The TagEvac system is available in modular and custom configurations to fit any size organisation or building layout. It’s described as “the benchmark for sweep evacuation,” providing a low-cost, reliable, simple-to-use system that is easy to amend to meet your changing needs​. Your evacuation system can grow and adapt as your business grows, restructures, or even shifts to new hybrid working patterns. Need to add new zones for an office expansion or reconfigure for a building redesign? TagEvac can be modified without needing a whole new system.
• Proven Track Record: The TagEvac Evacuation System is not an untested theory – it’s a solution trusted by leading organisations worldwide to protect their people. Many organisations (including well-known names like the Irish Blood Transfusion Service, GSK, Coca-Cola and Lloyd’s of London) have implemented the TagEvac Evacuation System to manage emergency evacuations​ – from corporate headquarters and banks to hospitals and shopping centres. This proven track record offers peace of mind that you’re adopting a system that has been tried and tested in real-life scenarios across various industries. When top organisations choose a safety solution, it indicates its effectiveness and reliability.

Evacuating Lloyd’s of London using TagEvac Evacuation System

Versatile for Various Environments and Industries

One of the greatest strengths of the TagEvac system is its versatility. The TagEvac Evacuation System can be implemented in virtually any environment, making it suitable for various workplaces and facilities​. Whether you operate a small business in a single-storey office or a large campus with multiple buildings, TagEvac can be tailored to fit your needs:

• Corporate Offices (Hybrid Workplaces): For modern offices where employees alternate between home and office, TagEvac ensures that every floor and room gets checked during an evacuation, even with fluctuating on-site staff numbers. It adds a layer of certainty in knowing the workspace is clear, regardless of who was or wasn’t there that day. This dramatically enhances overall workplace safety for hybrid teams.
• Industrial and Manufacturing Sites: In large plants or warehouses, people are easily in remote corners or high-noise areas where a roll call might not reach. A tagging system lets evacuation teams cover complex layouts methodically. TagEvac’s rugged simplicity is ideal for industrial settings—it doesn’t get in the way of operations and stands up to tough conditions.
• Healthcare Facilities: Hospitals and care homes often use sweep evacuation (sometimes called “progressive horizontal evacuation” in healthcare). TagEvac can be adapted to ensure each ward or zone is cleared and reported. This is critical in healthcare, where staff might be busy assisting patients; tags provide a quick visual confirmation. (Phoenix STS offers specialised TagEvac Healthcare solutions to meet these needs.)
• Educational Institutions: Schools and universities with multiple buildings or floors can benefit from TagEvac by assigning tags to classrooms, wings, or blocks. This helps account for students and staff quickly and orderly, complementing existing roll-call procedures with a physical check of each area.
• Public Venues and Retail: Large shopping centres, event venues, and theatres must evacuate crowds not on any staff list. TagEvac’s zone-based approach is an excellent way to ensure all public areas (toilets, changing rooms, back offices, etc.) are swept and nothing is left unchecked, providing clear information to fire services on arrival​.

In every scenario, the common thread is that TagEvac provides clarity and confidence. It removes the guesswork from emergency evacuation by focusing on “Has this area been cleared?” rather than “Who is supposed to be here?”. This shift in approach makes evacuation planning far more robust in today’s dynamic work environments.

Contact Phoenix STS for Expert Evacuation Solutions with the TagEvac System

An effective evacuation strategy can save lives and protect your business. Don’t leave it to chance. Phoenix STS specialises in workplace safety and can help you implement the TagEvac Evacuation System as part of a comprehensive emergency evacuation solution tailored to your organisation. With our expertise in fire safety consultancy and training, we will ensure the TagEvac system is integrated seamlessly into your existing evacuation plan with minimal disruption – and maximum benefit in an emergency.

Ready to strengthen your evacuation planning and ensure fire safety compliance in the age of hybrid working? Contact Phoenix STS today for more information or to arrange a consultation. Our team is here to provide professional advice, training, and support in implementing TagEvac for your workplace. Take the next step towards a safer, more accountable evacuation plan – get in touch with Phoenix STS and let us help you protect what matters most.

Frequently Asked Questions