Fire Safety Policies
Fire safety policies document your organisation’s commitment to fire prevention and protection. Phoenix STS develops bespoke policies for commercial premises including fire safety management strategies, emergency response plans, hot work permits, contractor controls, and electrical safety procedures. Our documentation ensures compliance with the Fire Services Act 1981 and supports your fire risk assessment. Professional indemnity insured.
Fire Safety Policies Ireland
Fire safety policies are essential documents that set out how your organisation manages fire risks. Under the Fire Services Act 1981 and Safety, Health and Welfare at Work Act 2005, persons in control of premises must take all reasonable measures to prevent fire and ensure safe evacuation.
Phoenix STS develops comprehensive policies tailored to your premises, operations, and risk profile. Our documentation provides clear guidance for staff, demonstrates due diligence to regulators and insurers, and supports effective fire safety management.
🔥 Why Documented Policies Matter
Policies translate your fire risk assessment findings into practical procedures. They define responsibilities, set standards, and ensure consistent fire safety management across your organisation. Without documented policies, fire safety measures may be applied inconsistently or forgotten over time.
Documented policies are expected by fire authorities, HSA inspectors, and insurance companies as evidence of your fire safety management system.
Bespoke
Tailored Documents
BEng
Fire Engineers
Nationwide
Ireland Coverage
PI Insurance
Full Cover
Fire Safety Policies Enquiries
Fire Safety Policies We Provide
Phoenix STS develops a comprehensive range of policies for commercial premises:
📋 Fire Safety Management Policy
Your overarching policy setting out management commitment, responsibilities, objectives, and arrangements for fire safety. The foundation document for your fire safety management system.
🚨 Emergency Response Plan
Detailed procedures for responding to fire and other emergencies including alarm response, evacuation procedures, assembly points, roll call, and liaison with emergency services.
🔥 Hot Work Control Policy
Permit-to-work system for welding, cutting, grinding, and other spark-generating activities. Includes risk assessment requirements, fire watch procedures, and post-work checks.
⚡ Electrical Safety Policy
Safe use of electrical equipment including PAT testing requirements, personal appliance controls, extension lead use, and procedures for reporting faults.
👷 Contractor Fire Safety Policy
Requirements for external contractors working on your premises including induction, permit systems, supervision, and compliance with your fire safety rules.
🔧 Maintenance Fire Safety Policy
Fire safety requirements for in-house maintenance activities including isolation procedures, risk assessment, and safe systems of work for maintenance tasks.
🔔 Fire Alarm Isolation Policy
Procedures for temporary isolation of fire detection systems during maintenance, dusty work, or to prevent false alarms. Includes risk assessment and compensatory measures.
🚪 Fire Door Policy
Requirements for fire door maintenance, inspection, and reporting defects. Includes guidance on wedging prohibition and hold-open device use.
Why You Need Fire Safety Policies
⚖️ Legal Compliance
The Fire Services Act 1981 requires persons in control to take all reasonable measures for fire safety. Documented policies demonstrate compliance and due diligence.
📊 Risk Assessment Support
Policies implement the control measures identified in your fire risk assessment. They turn assessment recommendations into practical, documented procedures.
👥 Clear Responsibilities
Policies define who is responsible for what, ensuring fire safety tasks are assigned and completed. Without clear responsibilities, important tasks may be overlooked.
📋 Consistent Standards
Written policies ensure fire safety is managed consistently across shifts, departments, and locations. Everyone follows the same procedures and standards.
💼 Insurance Requirements
Insurers expect documented fire safety management. Policies demonstrate your commitment to fire prevention and may be required for claims or policy renewals.
🎓 Training Foundation
Policies provide the basis for staff training. They define what staff need to know and do, ensuring training is consistent and comprehensive.
Our Fire Safety Policies Process
Requirements Review
We review your fire risk assessment, existing documentation, and operational requirements to identify which policies are needed and what they should cover.
Site Understanding
We visit your premises or conduct a detailed discussion to understand your operations, layout, staffing, and any specific fire risks or operational constraints.
Policy Development
We draft bespoke policies tailored to your premises and operations. Documents are written in clear, practical language that staff can understand and follow.
Review and Approval
We present draft policies for your review and incorporate feedback. Final policies are formatted with your branding and approved by management before implementation.
Implementation Support
We can assist with policy implementation including staff briefings, training, and setting up monitoring systems. Policies are provided in editable format for future updates.
Legislative Framework for Fire Safety Policies
Documented policies support compliance with multiple pieces of Irish legislation:
- Fire Services Act 1981 (as amended): Requires persons in control of premises to take all reasonable measures for fire safety. Documented policies demonstrate these measures are in place.
- Safety, Health and Welfare at Work Act 2005: Requires employers to have a safety statement including fire safety arrangements. Policies form part of this documentation.
- General Application Regulations 2007: Part 2, Chapter 1 requires documented emergency procedures, which these policies provide.
- Building Control Regulations Part B: Fire safety design requirements that inform policy content for specific building types.
⚠️ Professional Indemnity Insurance
All Phoenix STS policy services are covered by comprehensive professional indemnity insurance. This protects your organisation and provides assurance that our work meets professional standards. Certificates available on request.
Why Choose Phoenix STS for Fire Safety Policies
✅ BEng Qualified Fire Engineers: Our team includes degree-qualified fire engineers who understand fire safety legislation, standards, and practical implementation.
✅ Bespoke Documents: Every policy is tailored to your specific premises, operations, and risk profile. No generic templates.
✅ Practical and Usable: Policies are written in clear language that staff can understand and follow. They work in practice, not just on paper.
✅ Integrated Approach: Policies align with your fire risk assessment and complement other fire safety measures for a coherent management system.
✅ Editable Format: Policies are provided in editable format so you can update them as your operations change.
✅ Nationwide Coverage: We serve clients throughout Ireland from our Longford base.
✅ Professional Indemnity Insured: Full PI cover for your peace of mind.
Fire Safety Policies for All Sectors
Phoenix STS develops policies for premises of all types:
🏢 Offices
🏭 Industrial
🏨 Hotels
🍽️ Restaurants
🛒 Retail
🏫 Schools
🏥 Healthcare
🏛️ Public Buildings
For healthcare facilities including nursing homes, see our specialised Healthcare Fire Safety Policies service designed for HIQA compliance.
Fire Safety Policies FAQs
What fire safety policies do I need?
The policies you need depend on your premises and operations. Most organisations need a fire safety management policy and emergency response plan as a minimum. Additional policies for hot work, contractors, electrical safety, and alarm isolation may be needed depending on your activities and risks.
Are fire safety policies a legal requirement?
The Fire Services Act 1981 requires persons in control to take all reasonable measures for fire safety. While the Act doesn’t explicitly require written policies, documented procedures are expected as part of a fire safety management system and are necessary to demonstrate compliance.
How often should fire safety policies be reviewed?
Policies should be reviewed at least annually and updated whenever significant changes occur. Reviews should also follow any fire incidents, near misses, changes in legislation, or modifications to your premises or operations.
Can I use generic policy templates?
Generic templates may provide a starting point but are unlikely to meet your specific needs. Policies should be tailored to your premises, operations, and risk profile. Generic templates may miss important site-specific requirements or include irrelevant content.
Do you provide policies as part of fire risk assessments?
Fire risk assessments identify what controls are needed, while policies document how those controls are implemented. We can provide policies as a separate service or as part of a comprehensive fire safety consultancy package including risk assessment, policies, and training.
What format are policies provided in?
Policies are provided in editable Microsoft Word format so you can update them as your operations change. We can also provide PDF versions for distribution and display. Policies can be formatted with your company branding if required.
Do you help with policy implementation?
Yes. We can assist with implementing policies including staff briefings, training sessions, and setting up monitoring and review systems. Policies are only effective if staff understand and follow them.
What areas of Ireland do you cover?
Phoenix STS provides policy documentation services nationwide across Ireland. We are based in Longford with easy access to all regions. Our consultants regularly work with clients throughout Leinster, Munster, Connacht, and Ulster.
Related Fire Safety Services
Policies work alongside other fire safety services:
Fire Safety Training Courses
Complement your policies with staff training:
We offer a full range of on-site fire safety courses and online fire safety courses with CPD certification, including fire warden training, fire extinguisher training, and fire safety awareness for all staff.
View upcoming public course dates: events.phoenixsts.ie
Document Your Commitment. Demonstrate Compliance. Protect Your Business.
Professional policies turn good intentions into documented procedures. Ensure your fire safety management is consistent, compliant, and effective.
Contact Phoenix STS today for a quotation. Bespoke policies. Nationwide service. Professional indemnity
